An office gift exchange should feel lighter than the event it supports. For a small trusted team, one organiser can confirm the participant list, create a valid draw, and privately send individual results without collecting new contact details.
Confirm the group, budget, and date before the draw
Use the team’s normal channel to confirm who is participating, how names should appear, the gift budget, and the exchange date. GiftDraw stores the names and assignment constraints, not the surrounding event plan.
Use the product for matching, not employee administration
Do not add job records, phone numbers, email addresses, performance information, or sensitive notes. The draw works for a trusted group and is not an HR permission system.
Keep exclusions necessary and mutual
Add a pair when two people genuinely should not draw each other, such as members of the same household. Each exclusion removes possible assignments, so an overloaded rule set may have no complete solution.
Send each participant link in a direct conversation
The manager page keeps copy and QR actions beside the matching name. Check the row, send only that URL to that colleague, and never paste all personal links into the shared office channel.
Keep reminders and logistics in the existing channel
GiftDraw provides the stable private reveal, but it does not send reminders, purchase gifts, collect money, or arrange delivery. Use the team’s usual tools for everything after the assignment.